EDUCATION COMMITTEE - Procedures

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1. General
   The Education Committee is responsible for planning, scheduling, coordinating and promoting educational opportunities for Studio members.
2. Green Valley Recreation (GVR) Sponsored Clay Studio Classes GVR establishes a “call date” for GVR sponsored classes to be published in the GVR Course Catalog each year—
• Summer=May-Sept. Request submitted in early January.
• Fall/Winter=Oct.-Dec. Request submitted in June.
• Spring=Jan.-April. Request submitted in September.
1. The Education Committee will advertise “call dates” and may recruit new instructors for GVR sponsored classes.
2. All new prospective GVR class instructors must be reviewed and recommended by the Education Committee and forwarded to the Board. The Board approves new GVR Class Instructors.
3. All classes which require members to pay a fee will be submitted through GVR and will be considered a GVR sponsored class. Registration and fee payment will be handled through GVR.
4. For Clay Studio approved instructors, the process to submit a GVR sponsored class and receive approval is as follows:
1. Fill out the “Request to Teach a Class” form on Clay Studio website. The form will be forwarded to the Education Committee Chair, and they will verify that the classroom is available on the dates requested.
2. The Education Committee Chair will email the application to GVR Education Program Coordinator.
3. The GVR Education Program Coordinator will email a letter of agreement to the instructor, which will be signed electronically and sent back to GVR. To sign the document electronically the instructor just types in their name in the blank space.
4. When GVR receives the letter of agreement, a course number will be assigned and sent that to the Instructor, the Education Committee Chair, and the Board Vice President. At that time, the instructor may begin to advertise the class in the Studio. Members will sign up for the class through GVR. Classes will be posted on the Clay Studio website, on Bulletin Boards and in the Newsletter if one goes out before the class is full.
5. After the class is completed, the instructor will be paid by GVR. The split is 70% to the instructor and 30% to GVR.
6. Expected the time between submitting class request to the Education Committee and receiving the class Registration Number should be less than 3 weeks. Instructors will no longer have to plan months ahead to teach a class. Classes (except Introduction to Clay Studio) will no longer be listed in the GVR catalog since advertising will occur in-house and classes may only be taken by Studio members. This should also solve the problem of non-members signing up for advanced Clay Studio classes.
7. If an instructor wants a class to be listed in the GVR catalog the class will need to be submitted during the “seasonal call” for classes.
8. A fee for supplies may be charged if the instructor furnishes supplies. This fee should be listed on the request form.
3. Introduction to Clay Class (Intro Class)
   This class is REQUIRED for those wishing to become a member of the Clay Studio.
1. The Intro Class is offered through GVR, and the instructors are paid by GVR.
2. A curriculum is established by the Education Committee and approved by the Board.
3. The Intro instructors establish a supply list and fee for the use of clay, tools, etc. The supply fee is collected by the Intro instructors.
4. The Education Committee establishes an Introduction to Clay Class Manual.
5. The Education Committee establishes guidelines for recommending new instructors for the Intro class.
6. Class instructors may recruit “helpers” to help instruct a class or Workshop.
7. Incentives for GVR Class Instructors and Helpers are established by the Education Committee.
4. Workshops and Demonstrations
1. In-house Workshops and demonstrations are taught by Studio members and are open to Studio members only.
2. New workshops and demonstrations are approved by the Education Committee. Prospective Workshop or Demo leaders must complete a “Request to Offer a Workshop/Demo” form found on the Clay Studio website.
3. In-house workshops will be free of charge. A Supplies Fee may be charged for supplies provided by the Workshop Leader. The Leader must justify the supply fee when requesting the Workshop.
4. Incentives for Workshop and Demo Leaders and Helpers are established by the Education Committee.
5. Waiver Sub Committee
   This subcommittee determines whether a prospective member may be exempted from taking the required Introduction to Clay Class prior to becoming a Clay Studio Member.
1. The Committee interviews prospective members to review their clay experience and may ask to see examples of their work.
2. The Committee arranges an orientation of the Studio.
6. Scheduling Clay Studio Classroom
1. The priority for use of the classroom is: 1st—Classes, workshops and demos; 2nd –meetings; 3rd—when not in use by classes or meetings, general use by members is available.
2. Dates for classes, workshops or demonstrations are scheduled on the Classroom Calendar by the Education Committee Chairman.
3. Meetings are scheduled on the Classroom Calendar by the Clay Studio Vice President.
4. Storage shelves in the classroom are to be used for class storage only.
5. Sculpture classes that are not taught in the classroom may have storage space on Classroom storage shelves.
7. Education Committee Meetings
1. The Education Committee may meet monthly during October-April and as needed the rest of the year. Remote communication via phone is possible.

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Education Committee Procedures Revised 3-26-23.docx

updated: 1/4/2024 - jdo