A new membership form is created every year by the Clay Studio President. It must be completed and signed by each member.
The member’s information is then updated on the membership computer and the expiration date is changed accordingly. Libre Office is the software used.
The money collected (either cash or check) is entered into the POS (Point of Sale) computer with a new code each year which reflects the amount of the club dues for that year.
The money envelope is put in the deposit box in the clay room with the date, amount, name of membership person and the receipt from POS computer.
Email addresses for new members or changes for current members are emailed to the Service Committee, SUG Committee, and to the person sending out the newsletter/news blasts.
A listing of members’ phone contact information is updated and printed as needed and kept in a binder near the monitor desk.
A monthly attendance report (indicating numbers using the studio, not who used the studio) is printed and sent to GVR.
Once a year GVR requests a printed list of club membership including members’ contact information and GVR number.
Email GVR contact with studio card access changes as needed. Periodically review who has access. Delete or make changes as monitors and administrative status changes.
A report can be produced for Committee Chairs in which members have indicated various fields of interest or have past experience which may be helpful to the club.